Company Registration
Private Limited Company Registration Done By Expert Mantra
Say goodbye to delays and complications—register your business seamlessly with Expert Mantra, India’s leading provider of company incorporation services. We guarantee document upload to the MCA within 7 days or your money back (T&C apply). Experience a smooth, fast, and hassle-free process, guided by our in-house experts with complete online documentation.
- Easy process
- Fast and hassle-free
- Availability of In-house experts
- Complete online documentation
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Online Company Registration in India - An Overview
Setting up a Private Limited Company is one of the most preferred ways to start a business in India. It offers limited liability protection to its shareholders while maintaining specific restrictions on ownership. Unlike an LLP, where partners both own and manage the business, in a Private Limited Company, directors and shareholders can be different individuals.
Expert Mantra, your reliable legal partner, offers a cost-effective and streamlined company registration service across India. We handle all legal formalities and ensure full compliance with the regulations set by the Ministry of Corporate Affairs (MCA). Once your company is approved and registered, you receive the Certificate of Incorporation (CoI), along with PAN and TAN. With these in hand, you’re ready to open a current bank account and officially launch your business operations.
Benefits of Pvt Ltd Company Registration
Registering a company offers many benefits. A registered company increases the authenticity of your business. It helps your business
- Shield from personal liability and protects from other risks and losses
- Attract more customers
- Procure bank credits and good investment from reliable investors with ease
- Offers liability protection to protect your company’s assets
- Greater capital contribution and greater stability
- Increases the potential to grow big and expand
Checklist for Private Limited Company Registration in India
As per the Companies Act, 2013, it is essential to ensure that all checklist requirements are strictly adhered to without any exceptions.
Two Directors:
A private limited company is required to have a minimum of two directors and can have up to fifteen directors. Additionally, at least one of the directors must be a resident of India, as mandated by law.
Unique Name
The name of your private limited company must be unique and distinctive. It should not be identical or similar to the name of any existing company or registered trademark in India.
Minimum Capital Contribution
There is no mandatory minimum paid-up capital requirement for a private limited company. However, it must have an authorized capital of at least ₹1 lakh at the time of incorporation.
Registered Office
The registered office of a private limited company does not necessarily need to be a commercial space. A rented residential property can also serve as the registered office, provided a No Objection Certificate (NOC) is obtained from the landlord.
Steps For Company Registration in India
Registering a company in India provides significant advantages to startups, giving them an edge over unregistered businesses. While the process can be complex and involves several legal compliances, you don’t need to worry. With Expert Mantra by your side, our experienced professionals will guide you through every step of the private limited company registration process, ensuring a smooth and hassle-free experience.
RUN Name Approval
The initial step in registering your company is securing approval for its name. To reserve a company name, an application must be submitted to the Ministry of Corporate Affairs (MCA). You can propose one or two names along with your business objectives in the name approval application. If the first choices are rejected, you can submit one or two alternative names. Typically, the MCA processes and approves name applications within five business days. At Expert Mantra, our experts assist you in selecting the most suitable name for your company and ensure smooth registration with the authorities.
Directors' Digital Signature Certificate (DSC)
The Ministry of Corporate Affairs (MCA) requires all company filings to be digitally signed using a Digital Signature Certificate (DSC) from a recognized certifying authority. Physical signatures are not accepted. Expert Mantra helps proposed Directors obtain DSCs by coordinating with certified agencies. Directors must provide valid ID proof and complete video KYC. For foreign Directors, passports and supporting documents must be apostilled by the nearest Indian embassy to be accepted by the MCA. DSCs are mandatory before company incorporation.
Submitting the Company Incorporation Application
After obtaining the digital signatures, the incorporation application can be filed with the Ministry of Corporate Affairs (MCA) using the SPICe form along with all necessary attachments. This application includes the company’s Memorandum of Association (MOA) and Articles of Association (AOA). If the MCA finds the application complete and in compliance with the required guidelines, it issues the Certificate of Incorporation along with the company’s PAN. In most cases, the MCA processes and approves incorporation applications within five working days.
Private Limited Company Compliances
Once a company is registered in India, it must adhere to various ongoing compliance requirements to avoid penalties or legal consequences. These post-incorporation compliances ensure that the company remains in good standing with regulatory authorities. Below are the key obligations that must be fulfilled:
Auditor Appointment
Every Indian company must appoint a practicing and certified Chartered Accountant (CA) within 30 days of incorporation. The appointed auditor must be registered with the appropriate authorities. This step ensures that the company’s financial records are professionally maintained and audited in compliance with statutory regulations, helping to build financial transparency and avoid penalties for non-compliance.
Director DIN KYC
Each Director who has been allotted a Director Identification Number (DIN) must complete an annual DIN KYC. This process verifies the accuracy of the registered email ID and mobile number with the Ministry of Corporate Affairs (MCA). It’s a mandatory compliance step, and failure to file can result in deactivation of the DIN and additional fines.
Commencement of Business
After incorporation, the company’s shareholders must deposit the paid-up capital specified in the Memorandum of Association into the company’s current bank account within 180 days. A copy of the bank statement must be filed with the MCA. Without completing this step, the company cannot commence business operations and risks penalties or strike-off from the register.
MCA Annual Filings
Every registered company must file its annual return with the MCA after the end of each financial year. This includes submitting Forms MGT-7 and AOC-4, containing financial details and company activities. Both forms must be digitally signed by the Directors and a professional. Delayed or missed filings can result in heavy penalties and legal consequences.
Income Tax Filing
All companies must file an income tax return using Form ITR-6 annually, irrespective of their date of incorporation. This filing must be digitally signed by a Director using a valid Digital Signature Certificate (DSC). Timely income tax compliance ensures smooth financial operations and avoids scrutiny or penalties under the Income Tax Act.
Requirements to Start a Private Limited Company
Prior to incorporating a company, certain mandatory conditions must be fulfilled. These essential requirements must be satisfied to proceed with the incorporation process. Expert Mantra ensures that all necessary steps are properly followed to help you register your business smoothly.
Directors and Members
According to the Companies Act, 2013, a private limited company must have at least two and no more than 200 members. Each director must hold a valid Director Identification Number (DIN), and at least one must be an Indian resident who stayed in India for 182 days in the previous year.
The Business's Name
Choosing a company name requires careful consideration. A private limited company must ensure the name includes a reference to its main business activity and ends with “Private Limited Company.” Expert Mantra helps you comply with naming guidelines while selecting a name that reflects your brand identity and industry.
Address of the Registered Office
The permanent registered office address must be submitted after incorporation. This location serves as the company’s official business address and is where all statutory documents are maintained. Expert Mantra assists in ensuring that the address complies with MCA requirements and is properly documented during the registration process.
Getting Additional Documents
Every company must obtain a Digital Signature Certificate (DSC) to sign and validate documents electronically. If the company employs professionals like CAs, company secretaries, or cost accountants, their credentials must also be provided. Expert Mantra ensures all supporting documents are accurately collected and submitted to meet legal obligations.
Documents Required for Online Company Registration
The Ministry of Corporate Affairs (MCA) in India mandates valid identity and address proof for registering a private limited company. To complete the registration process, the following documents must be submitted as part of the legal requirements for company incorporation in India:
Identity and Address Proof
1. Scanned copy of PAN card or passport (foreign nationals & NRIs)
2. Scanned copy of voter ID/passport/driving license
3. Scanned copy of the latest bank statement/telephone or mobile bill/electricity or gas bill
4. Scanned passport-sized photograph specimen signature (blank document with signature [directors only)
Registered Office Proof
1. Scanned copy of the latest bank statement/telephone or mobile bill/electricity or gas bill
2. Scanned copy of notarised rental agreement in English
3. Scanned copy of no-objection certificate from the property owner
4. Scanned copy of sale deed/property deed in English (in case of owned property)
Commencement of Business
After incorporation, the company’s shareholders must deposit the paid-up capital specified in the Memorandum of Association into the company’s current bank account within 180 days. A copy of the bank statement must be filed with the MCA. Without completing this step, the company cannot commence business operations and risks penalties or strike-off from the register.
MCA Annual Filings
Every registered company must file its annual return with the MCA after the end of each financial year. This includes submitting Forms MGT-7 and AOC-4, containing financial details and company activities. Both forms must be digitally signed by the Directors and a professional. Delayed or missed filings can result in heavy penalties and legal consequences.
Income Tax Filing
All companies must file an income tax return using Form ITR-6 annually, irrespective of their date of incorporation. This filing must be digitally signed by a Director using a valid Digital Signature Certificate (DSC). Timely income tax compliance ensures smooth financial operations and avoids scrutiny or penalties under the Income Tax Act.
Reasons to Choose Expert Mantra for Private Limited Company Registration
Expert Mantra offers a fully online private limited company registration service, allowing you to incorporate your business without stepping out of your home. Our experienced professionals ensure the entire registration process is completed within 14 days.
The Expert Mantra company registration package includes:
Digital Signature Certificate (DSC) and Director Identification Number (DIN) for two directors
Drafting of the Memorandum of Association (MoA) and Articles of Association (AoA)
Government registration fees and applicable stamp duty
Certificate of Incorporation issued by the Ministry of Corporate Affairs
Company PAN and TAN
By following these steps with guidance from Expert Mantra, you can confidently start the journey of forming your private limited company. Consulting with experts ensures informed decisions and smooth, compliant business growth.
Why Choose Expert Mantra
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Frequently Asked Questions…
What is a Private Limited Company?
A Private Limited Company is a privately held business entity registered under the Companies Act, offering limited liability to its shareholders and restrictions on share transfers.
What are the advantages of registering a Private Limited Company?
Registering a Private Limited Company provides limited liability protection, separate legal identity, credibility, easier access to funding, and perpetual succession.
What are the key requirements to register a Private Limited Company?
To register, you need at least two directors and two shareholders, a registered office address in India, valid identity and address proof, and DSC and DIN for directors.
How much time does it take to register a Private Limited Company?
With proper documentation and expert assistance, the registration process typically takes between 7 to 14 working days.
Can a foreign national act as a director or shareholder in an Indian Private Limited Company?
Yes, foreign nationals can be directors or shareholders, provided they meet the residency and documentation requirements specified under Indian laws.
Is a physical office address mandatory for company registration?
Yes, a valid registered office address in India is required, as it will serve as the official communication address of the company.
What documents are needed to register a Private Limited Company?
Documents include identity and address proof for directors and shareholders, registered office proof, passport-sized photos, and DSC for electronic filings.
Is it possible to convert a Private Limited Company into a Public Limited Company?
Yes, a Private Limited Company can be converted into a Public Limited Company by fulfilling the necessary legal and procedural requirements.
How does a Private Limited Company differ from a Limited Liability Partnership (LLP)?
A Private Limited Company offers a structured hierarchy with shareholders and directors, while an LLP provides operational flexibility with partners and is governed under a separate act.
Do I need professional help to register a Private Limited Company?
While not mandatory, hiring professionals like Expert Mantra ensures error-free documentation, compliance with legal formalities, and a smooth incorporation process.
