Provident Fund - Register Online
Provident Fund By Expert Mantra
Expert Mantra ensures the fastest registration turnaround time in India, guaranteeing application filing within 3 days or a full refund (T&C apply).
Here’s the same content written in clear bullet points with Expert Mantra:
Track Progress Anytime, Anywhere – Monitor your application status in real-time.
Easy Process – Simple and user-friendly application procedure.
Fast & Hassle-Free – Quick turnaround with minimal effort from your side.
In-House Experts – Dedicated professionals to guide you at every step.
Complete Online Documentation – 100% digital paperwork for a smooth experience.
ESIC Registration Online – An Overview
The Employees’ Provident Fund (EPF) is a social security scheme designed to help employees save a portion of their salary for future financial security and retirement benefits.
As per the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952, every company with more than 20 employees must provide EPF to its workforce. This makes online Provident Fund registration mandatory for eligible organizations.
With Easebis, employers can complete their EPF registration online in just 3 simple steps:
Free Consultation & Form Filling – Get expert guidance and complete the required forms.
Data Validation – Connect with a dedicated affiliate for document verification.
PF Number Issued – Receive your official PF registration number online.
Why Choose Expert Mantra for EPF Registration?
Registering your EPF is quick, easy, and completely online with Expert Mantra – all in just 3 simple steps:
Schedule a call with our compliance experts
Share the required details and documents
Sit back while we handle the registration process for you
Benefits of Provident Fund (PF) Registration Online
Pension Security
When an employee contributes to the Provident Fund, the employer also contributes an equal amount. A part of this contribution is directed towards the Employee Pension Scheme (EPS), ensuring employees receive pension benefits after retirement, thereby providing long-term financial stability and security.
Risk Coverage
Provident Fund registration provides financial protection in uncertain situations such as illness, retirement, or unfortunate demise of an employee. In such cases, the dependents of the employee are safeguarded from sudden financial hardships, ensuring a crucial layer of risk coverage for the family.
One PF Account for Life
With online PF registration, employees get a single Universal Account Number (UAN) linked to Aadhaar, which allows seamless transfer of PF accounts when changing jobs. This portability ensures continuity, compounding of returns, and ease of access without the need to close accounts.
Emergency Fund
Life is unpredictable, and emergencies can arise anytime. A Provident Fund account acts as a financial cushion by allowing partial withdrawals for essential needs such as medical treatment, education, weddings, or urgent expenses. The online process makes availing funds simple, quick, and stress-free.
Employee Deposit Linked Insurance Scheme (EDLI)
Employees registered under PF automatically get coverage under EDLI. By contributing only 0.5% of salary as a premium, account holders receive life insurance coverage. This provides additional financial support for the employee’s family, making PF registration a highly valuable benefit for all workers.
Extended Financial Goals
Beyond savings for emergencies, a Provident Fund account helps employees achieve long-term goals such as purchasing property, funding children’s education, or building retirement wealth. The disciplined contributions, employer match, and compounding returns make PF an excellent tool for securing extended financial objectives.
Checking the EPF Balance
Employees registered on the UAN portal can easily check their EPF balance through multiple options. They can give a missed call to 011-22901406 or send an SMS to 7738299899 from their registered mobile number. Linked UAN accounts with Aadhaar, PAN, or bank details allow quick access to contribution and balance information online.
Steps to Activate UAN Online
Visit the EPFO UAN Member Portal.
Enter details such as UAN, Member ID, Aadhaar, and PAN.
Provide personal details, complete the captcha, and submit.
Receive an OTP on your registered mobile number.
Validate the OTP to successfully activate UAN.
Eligibility for Provident Fund Registration in India
Organizations must meet certain conditions to be eligible for PF registration:
Factories with 20 or More Employees – Any factory employing at least 20 workers must register under the Provident Fund Act.
Other Establishments with 20+ Employees – Businesses or establishments with more than 20 employees, as defined by the Central Government, are also required to register.
Smaller Establishments with Notification – Establishments with fewer than 20 employees can also be directed by the government to register, provided such notification has been in effect for at least two months.
Voluntary Registration by Smaller Companies – Companies with less than 20 employees may voluntarily opt for PF registration. In such cases, they must notify the Employees’ Provident Fund Organization (EPFO) within two months.
Additionally, both employer and employees of an establishment may mutually decide to apply for PF coverage by submitting an agreement to the Central PF Commissioner. This agreement must be officially published in the Official Gazette.
Every employee becomes eligible for PF benefits from the very first day of employment, and it is the employer’s responsibility to deduct and deposit the PF contributions on time.
Essential Details for Provident Fund Registration
To complete Provident Fund registration, an employer needs to provide the following information:
Name and registered address of the company
Head office and branch office details
Date of incorporation of the business
Total number of employees working in the organization
Type and nature of business activity
Details of directors or partners
Basic details of employees
Salary structure of employees
Company’s bank account information
Company’s PAN card details
Documents Required for PF Registration Online
Any business applying for Provident Fund (PF) registration must provide the following mandatory documents:
PAN card of the establishment
Certificate of incorporation
Cross-cancelled cheque of the company
Address proof in the name of the establishment (such as rent agreement, electricity bill, water bill, or telephone bill)
Specimen signatures of directors and authorized signatories
Digital signature of the authorized applicant
Consent of the majority of employees (for voluntary registration)
In some cases, additional documents may also be required, such as:
First sale invoice
First purchase invoice of raw materials and machinery
GST registration certificate
Company’s bank details
Record of monthly employee strength
Salary and wage register
With Expert Mantra, you only need to collect and share the required documents. From form filing to verification and completing all legal formalities, our dedicated team handles the entire PF registration process efficiently on your behalf.
UAN (Universal Account Number) – EPF Registration
Once an organization registers on the EPFO portal, it must update its employees’ KYC documents by generating a Universal Account Number (UAN). This UAN allows employees to transfer PF amounts directly to their bank accounts, claim PF benefits, and manage various other PF-related services online.
How to Apply for PF Online?
The Provident Fund serves as a strong financial safety net for employees, offering long-term security and assurance. It is regulated by the Employees’ Provident Fund Organization (EPFO), one of India’s largest and most trusted social security institutions, handling massive financial transactions daily. Applying for PF is a straightforward process when guided by professionals who understand the legal and procedural requirements.
At Expert Mantra, we ensure you never have to struggle with the complexities of PF registration. Once you share the required details and documents, our experts handle everything—from accurately filling and submitting forms to managing follow-ups with authorities. We take complete responsibility and deliver your PF number at the earliest possible time.
EPF Online Registration Process for Employers
The step-by-step process for registering under the Employees’ Provident Fund (EPF) is as follows:
Collect relevant employee data and documents
Register the establishment online with EPFO
Register the employer’s Digital Signature Certificate (DSC)
Fill the application form with all employer details
Submit the verified form
Receive the PF registration certificate and Universal Account Number (UAN)
At Expert Mantra, our professionals act as your advisors and consultants throughout the EPF registration process. We help employers obtain the PF number within 5 to 10 business days (excluding government processing time). From the very first consultation—absolutely free—you get complete clarity on how our PF process works. By managing applications on your behalf, we ensure accurate filing, error-free submissions, and compliance at the most economical pricing.
Checking UAN Status Online
EPFO members can easily track their UAN status online. Simply provide your PF number and select your state to instantly view the UAN status. To access all EPF online facilities, employees must activate their UAN.
Who is Exempt from EPF Registration?
Businesses or establishments with fewer than 20 employees are not required to register under the EPF Act. However, such companies may still opt for voluntary provident fund registration, if they wish to extend PF benefits to their employees.
Penalty for Employer’s Delay in PF Contribution
| S.No. | Period of Delay | Penalty Rate (per annum) |
|---|---|---|
| 1 | Up to 2 months | 5% |
| 2 | 2 to 4 months | 10% |
| 3 | 4 to 6 months | 15% |
| 4 | Beyond 6 months | 25% |
Why Choose Expert Mantra
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Frequently Asked Questions…
What are the benefits of registering for the Provident Fund?
Provident Fund registration ensures long-term financial security for employees. It provides retirement savings, pension benefits, insurance coverage, and financial support during emergencies, while also helping employers build trust and compliance with statutory requirements.
Can I register for the Provident Fund online?
Yes, employers can easily register for the Provident Fund online through the EPFO portal. The process is straightforward and, with professional assistance, can be completed quickly without the need for physical paperwork.
What are the documents required for online Provident Fund registration?
Employers need to submit documents such as the company PAN card, certificate of incorporation, address proof, bank details, specimen signatures of directors/partners, digital signature of the authorized signatory, and employee details including salary structure.
Are there any due dates for Provident Fund registration?
Provident Fund registration must be completed as soon as an establishment becomes eligible—typically when it employs 20 or more persons. Delay in registration can attract penalties and interest as prescribed by EPFO.
Can I make changes to the Provident Fund registration details??
Yes, employers can update or correct PF registration details such as company information, employee details, or bank account details by submitting a request to the EPFO with supporting documents.
What is the role of the Employees’ Provident Fund Organization (EPFO)?
The EPFO is the government body that manages Provident Fund accounts. It regulates employer contributions, ensures timely deposits, maintains employee PF accounts, and provides pension, insurance, and withdrawal services to employees.
How can employees check their Provident Fund balance online?
Employees can check their PF balance through the UAN portal, by giving a missed call to the designated number, sending an SMS, or using the EPFO mobile app. UAN activation is mandatory for online access.
Are there any penalties for non-compliance with Provident Fund regulations?
Yes, employers who fail to register, deduct, or deposit PF contributions on time are subject to penalties, fines, and interest as per the EPF Act. Persistent non-compliance may also lead to legal action.
