ESI Registration
ESI Registration By Expert Mantra
Offer ESIC benefits to your employees with hassle-free ESI Registration. Experience a 100% online, secure, and transparent process with regular updates and dedicated follow-ups.
✔ Simple and quick documentation
✔ Smooth and stress-free procedure
✔ Guidance from in-house experts throughout
ESIC Registration Online – Overview
The Employees’ State Insurance (ESI) scheme, launched by the Government of India, provides medical, financial, and other benefits to employees. It is administered by the Employees’ State Insurance Corporation (ESIC), an autonomous body under the Ministry of Labour and Employment.
As per the law, ESI registration is mandatory for companies with more than 10 employees (in some states, the limit is 20 employees). For employees earning up to ₹21,000 per month (including basic salary and dearness allowance), the applicable ESI contribution is deducted from their salary.
Why Choose Expert Mantra for ESI Registration?
Registering your ESI is quick, easy, and completely online with Expert Mantra – all in just 3 simple steps:
Schedule a call with our compliance experts
Share the required details and documents
Sit back while we handle the registration process for you
Key Benefits of ESIC Registration for Employee Welfare and Security
Medical Aid
From the very first day of employment, employees registered under ESI and their families are entitled to full medical care. This includes hospitalization, treatment, and medicines, ensuring both preventive and curative healthcare without additional costs, promoting employee well-being and financial security.
Maternity Aid
Pregnant women covered under ESI receive maternity benefits for up to 26 weeks, extendable by 30 days on medical advice. To qualify, employers must contribute wages for at least 70 days in the preceding two contribution periods, supporting maternal health and financial stability.
Disablement Benefits
In case of employment-related disability, ESI provides financial assistance equal to 90% of the employee’s monthly salary. This benefit continues during the entire period of disablement, ensuring steady income and support for medical needs, rehabilitation, and day-to-day living expenses.
Sickness Benefits
Employees suffering from illness can take medical leave for up to 91 days per year while receiving 70% of their monthly wages. This ensures financial stability during recovery, allowing them to focus on health without worrying about loss of income.
Dependent Benefits
If an employee passes away during the course of employment, the dependents are entitled to receive 90% of the deceased employee’s monthly salary. This ensures continued financial support for the family during difficult times, helping them manage household expenses and living costs.
Old Age Medical Care
Retired employees or those opting for VRS/ERS can receive continued medical care benefits under ESI by paying a nominal annual fee of ₹120. This ensures affordable healthcare access even after retirement, promoting a healthy and financially secure post-employment life.
ESIC Registration Online Process
When you choose Expert Mantra for your ESIC New Registration, we complete the process in three simple steps, saving you time and effort.
1. Form Filling – You fill out the ESIC Online Registration form and provide the required documents.
2. Verification – Our team carefully cross-checks every detail to ensure there are no errors or omissions. This step may take up to 12 days.
3. Submission – We submit your ESIC registration application along with the necessary legal paperwork, which usually takes 2 working days.
At this stage, your part of the registration is complete. The government then reviews the application and processes your ESIC registration. Once approved, Expert Mantra provides you with:
A 17-digit unique identification code
Employee insurance number
Temporary identity card
Eligibility & Entities Covered Under ESIC Registration in India
Under the ESI Act, 1948, establishments are eligible for ESIC registration if they meet the minimum employee criteria applicable in their state. Entities covered include:
Shops
Cinemas & movie theatres
Medical institutions
Hotels or restaurants (service only, no manufacturing)
Newspaper establishments
Private educational institutions
Roadside motor transport businesses
Note: In some states, medical and educational institutions are excluded. Newspaper establishments are not covered under the Factory Act.
Eligibility Criteria for ESIC Registration
Generally applicable to establishments with 10 or more employees (in some states, 20 or more).
Employees earning ₹21,000 or less per month (gross salary) are eligible for coverage through their employer.
Establishment should be registered with EPFO.
ESI contribution rate: 6.5% of gross salary — 4.75% by the employer and 1.75% by the employee.
In industrial units with potential injury or health risks, all employees earning below ₹21,000 must be covered under ESI.
Documents Required for Online ESIC Registration
To complete ESIC registration, the employer must submit the following documents along with the application:
Registration certificate or license issued under the Shops & Establishments Act / Factories Act (mandatory for ESIC registration)
Address proof of the business premises
Rent receipt of the occupied premises, mentioning its capacity
Copy of PAN card
Copy of bank statement
Latest property tax or building tax receipt
Memorandum & Articles of Association, Partnership Deed, or Trust Deed — as applicable to the business entity
Copy of business registration certificate
Certificate of commencement of production (for manufacturing units)
CST / ST / GST registration number
Note: For ESI filings, a monthly salary sheet is required to calculate each employee’s contribution.
Documents Required for LLP Registration in India
To register a Limited Liability Partnership (LLP), the following documents must be submitted:
Documents from Partners:
PAN Card (or Passport for foreign nationals/NRIs)
Identity Proof – Aadhaar Card, Voter ID, Passport, or Driving License
Address Proof – Latest Bank Statement, Telephone Bill, Mobile Bill, Electricity Bill, or Gas Bill
Passport-size Photograph
Blank document with specimen signature
Note:
The first three documents must be self-attested by at least one partner.
For foreign nationals or NRIs:
Documents must be notarized if the person is in India or a non-Commonwealth country.
Documents must be apostilled if from a Commonwealth country.
Documents for Registered Office Address:
Recent utility bill (electricity, water, or gas)
Notarized rental agreement (in English)
No-Objection Certificate (NOC) from the property owner
Property/Sale deed (if the premises is owned)
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Frequently Asked Questions…
What are the benefits of ESI registration?
ESI registration offers employees access to medical care, sickness benefits, maternity aid, disability compensation, and dependent benefits. It also provides post-retirement medical care, ensuring social security and financial protection for workers and their families.
How is ESI registration different from PF registration?
ESI (Employees’ State Insurance) provides medical and social security benefits, while PF (Provident Fund) focuses on retirement savings. ESI covers healthcare and cash benefits during employment, whereas PF is a long-term savings plan for post-retirement or unemployment.
Can I apply for ESI registration online?
Yes. Employers can apply for ESI registration online through the ESIC portal by submitting the necessary documents and details. The process is completely digital and can be completed without visiting any physical office.
Is it mandatory to renew ESI registration?
No. Once an establishment is registered under ESIC, the registration is permanent. However, employers must ensure timely filing of returns and regular contribution payments to maintain compliance.
What is the due date for ESI contribution payment?
The ESI contribution must be deposited by the 15th of the following month. For example, contributions for April should be paid by 15th May. Timely payment helps avoid penalties and interest.
Are there any penalties for non-compliance with ESI registration?
Yes. Failure to register eligible employees or delay in contribution payments can result in penalties, interest charges, and legal action as per the ESI Act, 1948.
Can ESI registration be canceled or revoked?
Yes. ESI registration can be canceled if the establishment no longer meets the eligibility criteria. The employer must inform ESIC and complete the necessary formalities for cancellation.
Is it possible to voluntarily register for ESI even if the employee count is below the threshold?
Yes. Employers can opt for voluntary registration to provide ESI benefits even if their employee strength is below the legal requirement, ensuring better social security for their workforce.
